ENTERPRISE CONTENT MANAGEMENT

Over time organisations can build up quite large volumes of unstructured data content, including documents, spreadsheets, web pages, emails etc.

This content is often poorly managed, and this can make it difficult to find information quickly.

Enterprise Content Management (ECM) is a key component of SharePoint and delivers content management capability through a familiar Microsoft look and feel via extensive integration with Microsoft Office.

Document Management

SharePoint allows organisations to classify content within a centralized document repository, providing a consistent method for categorizing, navigating through and searching for the right information.

SharePoint also protects sensitive information, helps safeguard documents with integrated rights management, and streamlines document creation via built-in document workflows which allow individuals to initiate, track and collaborate on document-oriented processes directly from within Microsoft Office.

Web content management

With SharePoint, documents can be authored and published quickly and easily, taking advantage of easy-to-use authoring tools and integrated workflows.

It is also easy to create web sites, with a consistent look and feel throughout your sites, by defining master pages and page layouts that enable branding and navigation of the site to be specified once and reused by content authors. The benefits of this approach include lower deployment and management costs.

Forms solutions

Forms-based workflows can be easily created with Microsoft Office SharePoint Designer 2007. Electronic forms can be created and deployed to various channels including web sites, mobile devices, and rich client applications.

Records management

SharePoint can be used to help organisations improve legal and regulatory compliance, by applying information retention, protection, and auditing policies to business records to help ensure these records are appropriately retained. A security-enhanced repository helps ensure that records are locked in the final state.